Budget & Financial Services Manager

SUMMARY The Budget and Financial Services Manger reports directly to the Director of University Budget and Financial Analysis.
Budget & Financial Services Manager is responsible for managing and administering the University’s Budgets and Purchasing operations of various areas of the university (academic and non-academic) and oversees/supervises a direct staff of one (Fiscal Technician).
ESSENTIAL RESPONSIBILITIES Budgeting: · Assist the Director of Budget & Financial Analysis in managing, developing, and maintaining budget projections to include revenues, personnel, services, supplies, capital, and transfer budget line items.
Also, assists in updating the University’s budget during the fiscal year.
· Assist the Director of Budget & Financial Analysis in development and implementation of the integration process of the Position Budget Management (PBM) in SAP and BI; maintain the functionality of PBM, position control and vacancy reports.
· Assist the Director of Budget & Financial Analysis in preparation and executing annual budget uploading process in the SAP (all areas).
· Manage and perform quarterly budget projections and variance analysis, identifying, researching, and analyzing the cause of variances, recommending solutions for correction of variances.
Work with the appropriate individuals/areas to help resolve the variance related issues and sources.
· With the Budget Director’s approval, enter budget supplements in the SAP system as needed and deemed appropriate.
This position would be responsible for determining the appropriateness of the supplement and making the recommendation to the Director of Budget and Financial Analysis.
· Responsible for reviewing and releasing budget transfers.
And Maintain SAP funds management master data as needed.
· Review payroll expenditures and identify correctness of cost centers and commitment items.
Work with the Human Resources and Accounting Offices to correct errors.
· Assists the Director of Budget & Financial Analysis and Administrative Services team to identify SAP funds management related issues and help to resolve as required or identify the appropriate source that can help provide an answer or solution.
· Work with individuals across the campus as needed to answer and/or address budget issues, i.
e.
identifying funding sources, directing individuals how to handle “other revenue” type of items and refund of expenditures, helping individuals to obtain budget information as needed including creating the information when possible, helping individuals in creating processes to track various funds/expenditures, etc.
· Assist the Director of Budget and Financial Analysis in the generating and maintenance of budget and accounting reports and analysis as needed.
· Work closely on and monitor various university-wide fees and fee structures, fee revenues, report preparations, and modification & updating process related to various fees.
· Lead and coordinate the Financial Technician’s work related to Budget Help Desk (answering calls and e-mails, entering footprints, forwarding footprint responses to appropriate parties).
In addition, develop and conduct SAP/BI/SourcePoint/MM training, both in one-on-one and group settings, and distribute training materials as needed.
Procurement: · Serve as resource to campus community on purchasing processes and assist with delays and issues that arise.
· Liaison with Regional Procurement Office (RPO) on open issues and new process implementation.
· Coordinate with RPO on upcoming contract renewal.
· Serve as the procurement expert on campus and maintain the SourcePoint approver role.
· Collaborate with Administrative Services Manager regarding procurement/cash disbursement cycle issues.
· Work closely with Accounts Payable personnel in the SU Accounting Office to improve process and communication between the Office of Administration and Finance office and the rest of the campus offices · Attend the bi-weekly University and Regional Procurement Operation (RPO) status update meeting.
Miscellaneous: · Assist with tracking and processing agreements, contracts, leases, LOUs, and MOUs as needed.
· In the absence of the Fiscal Technician, perform and/or serve as a back-up for all aspects of his/her job.
· Prepare and produce various reports related to budgets, personnel, positions, and procurement on ad-hoc basis and/or as requested.
· Perform other duties as assigned.
Minimum Qualifications · Bachelor’s degree in accounting, finance, business, or related fields.
· Two to three years of professional work experience in the areas of budgeting, accounting, and procurement.
· Must be organized and detail-oriented with strong priority & time management skills.
· Experience in higher education and/or academic setting is a plus.
· Efficiency in Microsoft Office, Excel in particular, with strong spreadsheet skills · Strong interpersonal, written, verbal, and math skills.
· Must be a team player and adaptable to change.
· This position requires a self-motivated and highly detail oriented, problem solver with strong analytical skills.
All Shippensburg University employees are expected to demonstrate an understanding of and commitment to the University’s core values of teamwork and collaboration, dependability, initiative, problem solving, and clear communication.
University employees are expected to demonstrate good interpersonal and communication skills with all members of the campus community.
They will strive to maintain integrity, effectiveness and efficiency by upholding customer service throughout all levels of performance.
University employees may work closely with individuals of diverse backgrounds and race, as well as those of differing religious affiliations, sexual orientation and gender.
They are expected to treat individuals with respect and uphold an environment that is free of prejudicial, discriminatory or harassing conduct.
Safeguarding confidential, personal data and/or records of employees, students, customers and other related constituents is the responsibility of all University employees.
It is the duty of all members of the University community to take part in the maintenance of a safe campus.
Preferred Qualifications Prior or current hands-on experience with an integrated financial system like SAP, BI and SourcePoint (Ariba) preferred.
Master’s degree in accounting, finance, business or related fields is preferred.
Posting Detail Information Open Date 03/20/2024 Close Date Open Until Filled Yes Special Instructions Summary For full consideration apply online at https://jobs.
ship.
edu with acceptance of materials continuing until the position is filled.
Materials submitted in other formats including paper documents will not be considered.
All applications and inquiries will remain confidential.
Shippensburg University of Pennsylvania is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, or gender identity.
Individuals from traditionally underrepresented populations are encouraged to apply.
Additional Information