Position Summary:
The Accounts Receivable Specialist is a mid-level position that provides invoicing, credit card processing, reports and reconciling of customer accounts and other important financial tasks in accordance with company policies, procedures and general accounting principles.
Essential Functions:
Receives notification from delivery/shipping department on jobs shipped and maintains spreadsheet of active job bags to be invoiced.
Uses accounting software system/other related software to prepare client invoices within 24 hours of completion of job.
Prior to invoicing client, checks company internal system for issues such as: freight billed, customer alterations, special discounts, quantities match, etc.
Responsible for working with Director of Client Support Services and/or other staff to ensure key account invoicing is completed on a weekly basis.
Invoices other special division orders (Fabric and Floors, Storefronts, Finished Goods) on a weekly basis for key clients.
Interacts with clients regarding questions with invoicing and/or other special circumstances (tax exempt, etc.
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Responsible for posting payments through cash receipts to clients’ accounts.
Also may take phone-in credit card payments.
Responsible for some journal entries, general ledger and account reconciliations.
Participate in the month-end and annual financial closing process.
Review Accounts Receivable Report and is responsible for ACT-10 Collection Call Process Using Monarch as listed under the Accounting Procedures.
Daily review of company’s ACH banking activity.
Responsible for cash receipts, checks and credit card processing and application to customers’ accounts.
Provides backup to other members of the accounting team.
May assist with maintaining and/or creating department specific policies, procedures, and flowcharts.
Attends seminars and workshops to stay current on laws such as collection and sales tax.
Stays current on Accounting systems software by attending training on updates.
Maintains Tax exemption certifications.
Other duties as assigned.
Minimum Job Requirements:
Strongly prefer Associates degree in related field.
3-5 years of accounting experience.
Ability to maintain good working relationship with staff, outside vendors, and clients.
Excellent communication skills.
Attention to detail and accuracy.
Knowledge of the accounting lifecycle.
Graphcom required trainings.
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